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ACA Center: Reporting

The Reporting section of the ACA Center allows administrators to run various reports related to assisting employers with ACA Reporting.

Navigate to Reporting
How to Run Reports
Report Options
  - ACA - Affordability
  - ACA - Benefit Eligibility
  - ACA - Full-Time Equivalent Monthly
  - ACA - Validation
  - ACA - Employee Over 130
  - ACA - Employee Status
  - ACA - Cost & Compliance
  - ACA - Groups
  - ACA - Dependent Status

Navigate to Reporting

Find the Employee Status page by navigating to HR Admin (module) → ACA Center → Reporting.

How to Run Reports

Step 1: Choose a Report

Select the desired report. Jump to the Report Options section of this page for a summary of each report.

A screenshot of Step 1 of the ACA Reporting process.

Step 2: Choose a Company

The Selected Companies will default to your current company. If you have additional companies with Checkwriters, you can run the report for multiple companies at once by dragging and dropping the desired companies from the Companies section into the Selected Companies section.

A screenshot of Step 2 of the ACA Reporting process.


Step 3: Load Report Filters

Select Load Report Filters. This will drive the available options for running the report in the next step. 

A screenshot of Step 3 of the ACA Reporting process.


Step 4: Build a Report

Select the necessary parameters for the selected report. The parameters listed in this section will vary based on which report you selected in Step 1. After setting the parameters, select Build Report.

A screenshot of Step 4 of the ACA Reporting process.

View Report(s)

Select Download to view the report(s) you’ve generated.

A screenshot of the View Reports section of ACA Reporting.

Report Options

Report Description Notes

ACA - Affordability

This report is also available in Excel using the ACA - Affordability - Excel report.

 Helps employers determine if their lowest-cost health insurance plan meets affordability requirements. Affordability is calculated based on the employee’s wages and the affordability threshold percentage for the reporting year.

Requirements:

  • Cost and Compliance Records must be set up
  • ACA Employee Status records must be assigned to employees
  • Salaried Employees must have Default hours assigned
  • Only pay data from the “Regular” Check Attribute will be included

ACA - Benefit Eligibility

This report is also available in Excel using the ACA - Benefit Eligibility - Excel report.

 Calculates which employees qualify for benefits based on hours worked. Employees qualify if they work 30 hours per week or 130 hours per month.

Requirements:

  • Salaried Employees must have Default hours assigned
  • Employee Type must be assigned to all employees on the Employee Status page.
  • Only pay data from the “Regular” Check Attribute will be included

ACA - Full-Time Equivalent Monthly

This report is also available in Excel using the ACA - Full-Time Equivalent Monthly - Excel report.

Under the Employer Shared Responsibility Provision of the ACA, Employers with 50 or more full-time or full-time equivalent employees (FTEs) are subject to reporting requirements.

The ACA - Full Time Equivalent Monthly report assists in calculating the number of full-time equivalent employees when determining if your organization is subject to ACA Reporting.

An employer should assess their total Full-Time Equivalents (FTEs) from the previous calendar year when determining if they are subject to ACA Reporting requirements for the current reporting year.

Requirements:

  • ACA Eligible Earning codes must be assigned.
  • Salaried Employees must have Default hours assigned
  • Employee Type must be assigned to all employees on the Employee Status page.
  • Only pay data from the “Regular” Check Attribute will be included
ACA - Validation

Assist your organization in identifying any errors/warnings that may exist in the setup of your ACA Records. To fix these potential errors, please refer to our ACA Validation Errors article.

Auditing the ACA - Validation report is a critical step of the ACA Reporting process.

 This report is designed to identify common errors, but it will not identify all possible errors, such as an employee being assigned to the wrong group, status, or participation. As such, all ACA Records should be thoroughly reviewed in addition to running this report. See Maintaining your ACA Records for more information on ensuring ACA compliance.
ACA - Employee Over 130 This report is similar to the ACA - Full Time Equivalent Monthly report, except it will only display employees who worked 130 hours or more for at least one month in the selected time frame.

Requirements:

  • Salaried Employees must have Default hours assigned
  • Employee Type must be assigned to all employees on the Employee Status page.
  • Only pay data from the “Regular” Check Attribute will be included
ACA - Employee Status

Provides a comprehensive listing of all ACA Employee Status records for the selected reporting year.

Auditing ACA Employee Status records is a critical step of the ACA Reporting process.

It is important to verify that employees have the correct status and, if applicable, participation for the reporting year. These records should create a timeline of the employee’s benefit eligibility.

For more information, see ACA Center: Employee Status
ACA - Cost & Compliance This report is a detailed printout of the Cost & Compliance records setup for the selected Calendar Year. For more information, see ACA Center: Cost & Compliance Setup
ACA - Groups This report displays a listing of each ACA Employee Group and the employees assigned to each group.  For more information, see HR Setup: Employee Group
ACA - Dependent Status

This report provides a comprehensive listing of all ACA Dependent Status records for the selected reporting year.

Auditing ACA Dependent Status records is a critical step in the ACA Reporting process.

This is only applicable to organizations that sponsor a self-insured health plan.

For more information, see ACA Center: Employee Dependent