Employee Center

The Employee Center is your one-stop shop for managing employees.

Navigate to Employee Center

The Employee Center can be accessed from the HR Admin and Payroll modules. The documentation within the Checkwriters Knowledge Base will more often refer to accessing the Employee Center through HR Admin, but know that it can also be accessed from Payroll.

HR Admin (module) → Manage Employees → Employee Center
Payroll (module) → Edit Employee Info → Employee Center

Layout

The Employee Center lists every employee in your company. Access each employee's information by selecting the edit button beside their name. You may choose to export a list of all employees by selecting Export. 

An individual's employee center is organized into two tabs: Information and  Payroll.

Information

The Information tab manages the employee's HR-related information.

• Demographics: Manage employee demographic data including address, birth date, and contact information.
• Custom: Store additional optional information about your employee that is not recorded elsewhere in the system. 
• Retirement: Store information for Retirement Reporting purposes. This is for informational use only and will not affect an employee’s retirement withholding or the Employer Match/Safe Harbor calculation.
• Benefit: This is a Checkwriters legacy option, reserved for clients using an integrated Benefits Admin system.
• Profile: Upload an employee’s profile picture and enter biographical information. This information will show in the employee’s ESS profile. If your company utilizes Onboarding, this information will be used as the leadership profile for company leaders assigned to a specific employee or onboarding template.
• Status: Manage employment data such as employee status, employment dates, and other miscellaneous information.
• Departments: Manage an employee’s Home Department and Cost Center information. Update position information, Workers Comp classification codes, and title information. 

Payroll

The Payroll tab manages the employee's pay data.

• Accrual: Track an employee’s earned time off based on your company’s time off policy. 
• Auto Pay: Enter additional earnings, separate from regular pay, to be automatically added to an employee’s paycheck. Includes items such as car allowance, stipends, etc.
• Deduction: Manage funds deducted from an employee’s regular pay including employee contributions to retirement, medical, dental, and vision plans.
• Direct Deposit: Automatically pay your employees, without printing a paper check. Manage and add new bank accounts for your employees using this tab.
• Employee Note: Document employee-specific notes that are relevant to payroll. 
• Fringe: Manage additional earnings and fringe benefits, automatically included in an employee’s payment
• Labor Allocation: Manage employee labor costs across multiple cost centers.
• Pay History: Review employee wages and download employee pay stubs.
• Rate: Manage employee pay rates and salaries.
• Tax: Manage employee tax withholding.
• W2: Download employee W2s from prior years.