Compliance I-9: Employees

Note: For any questions regarding Form I-9 and E-Verify, please contact EVerify@checkwriters.com.

Tip: USCIS has Employment Eligibility Webinars weekly for Form I-9 training.

Managing a Form I-9 Created During Onboarding
E-Verify Companies Only – BETA
- Access E-Verify with a Previously-Completed Form I-9
- Create E-Verify Case

Managing a Form I-9 Created During Onboarding

If a Form I-9 is completed and signed by the employee during Onboarding, it will automatically be sent to the Employees tab under Compliance → I-9. To manage this Form I-9,

Select the appropriate employee from the dropdown menu.

Select Edit to open the Employee Eligibility Verification, I-9 tab.
- Complete Section 2. Employer or Authorized Representative Review and Verification by filling out all required fields.
  - Select Add Document to provide information for additional documents, if needed.
  - First Day of Employment will auto-fill with the employee's hire date.
- Review the Certification checkbox and confirm your attestation.
- Select Save and Sign. Saving will complete the Form I-9 PDF started during Onboarding and bring you to the employee's Form I-9 PDF to e-sign.

Review and sign the completed Form I-9 PDF. Select Sign Document to sign the Form I-9. Completing the signing process will bring you back to the Employees tab of Compliance → I-9.

The employee's Form I-9 Employment Eligibility Verification is now complete. Employers should periodically review their complete Forms I-9 for expiring documentation, other changes, and ensure that record-keeping is up-to-date.

E-Verify Companies Only – BETA

The following sections apply only to companies enrolled in E-Verify at Checkwriters.

IMPORTANT: E-Verify is currently in beta testing and is not available to all companies

Access E-Verify with a Previously Completed Form I-9

Companies enrolled in E-Verify with Forms I-9 completed outside of the Checkwriters platform can access the E-Verify module through managing a Form I-9 created during onboarding, or by transferring information from a previously completed Form I-9 into Checkwriters.

To do this, select the appropriate employee from the dropdown menu, then select Add New.

IMPORTANT: This page is used to capture information from a Form I-9 completed outside of the Checkwriters platform for E-Verify submission. E-Verify does not replace Form I-9. Before initiating an E-Verify case, confirm that a complete Form I-9 has been properly prepared and retained for the employee.

Using the Form I-9 the employee completed, fill out Section 1. Employee Information and Attestation.

Using the Form I-9 the employee submitted, fill out Section 2. Employer or Authorized Representative Review and Verification.
- Select Add Document to provide information for additional documents, if needed.
Read the Certification checkbox and confirm your attestation.
Select Save. Saving will bring you back to the Employees tab.

Create E-Verify Case

Important: E-Verify Cases can only be created for new hires and rehires. E-Verify Cases cannot be created for testing purposes.

To create an E-Verify case from either a Form I-9 created during onboarding or from entering data from a previously completed Form I-9, confirm in the I-9 Complete column that all required fields have been completed for E-Verify.

Select Edit beside the appropriate Form I-9.

Within the I-9 aside, navigate to the E-Verify Case tab. Verify the employee information listed on this tab.
If the information is correct, select Create Case.

This will create an E-Verify case for the employee and bring you to the Compliance I-9: E-Verify Cases tab.