Maintaining Your Holiday Records

You can now use your current Holiday Template and Holiday Pay Policy to set up next year's holidays.

Previously, you needed to add a new holiday template for each year and regenerate your pay policy. That is not the case anymore! If you have yet to set up a holiday template and pay policy, check out How to set up holiday pay policies for your time off calendar.

Add Holiday for the Upcoming Year
- Edit Holiday Template Name
Worked Holiday Setup

Add Holidays for the Upcoming Year

If you have already set up a Holiday Pay Policy, follow these steps to add holidays for the upcoming year.

Navigate to HR Admin → Time Off Center → Holiday.
Select your current Holiday Template (e.g. “2024 Holidays”) by selecting the green Holiday button. This will open the Holiday editing page.
Select the Add New button in the top right of the Holiday editing page.
In the New Holiday pop-up enter the Holiday Name and Date. The date entered will be the date the holiday hours are applied. For example, if your check date is 07/10/2025 with a pay period from 06/28/2025 to 07/04/2025, then the 07/10/2025 payroll will contain the holiday hours for the 4th of July.
The Attendance Worked Holiday checkbox only applies to Checkwriters clients using Attendance, specifically employees utilizing Time Clock. Please see the Worked Holiday Setup section of this article to learn more.
The Pay Policy Time Off checkbox is used for dates you would like to pay employees for as a day off. Check this box if you do not expect employees to work on the date you’ve entered.
Select Save when you have finished entering all the appropriate information for the holiday.

Note: If the holiday falls on a weekend and you want to pay out holiday hours for the Friday before or Monday after, you must input the date of that Friday or Monday.

Once you have individually entered and saved all of your holidays for the year, select Cancel to be brought back to the Holiday Template page.

A screenshot of the Holiday editing page. An arrow points to the "Cancel" button and reads "Finished? Select Cancel to go back to the Holiday Template page.

Edit Holiday Template Name

Now that you’ve added next year’s holidays to your current template, you might want to change the name of your template. For example, you can change the current “2024 Holidays” template to simply be “Holidays”.

Select the Edit button beside your current Holiday Template.

A screenshot of the Holiday Template page, highlighting the Edit button.

Type in a new Holiday Group name, then select Save.

A screenshot of the Holiday Group name editing pop-up.

Worked Holiday Setup

Note: Worked Holiday is only available for clients using Attendance.

Holiday Pay Policies can also be used to set up certain dates as a “Worked Holiday” for employees. When the Attendance Worked Holiday box is checked, the Default Code field will appear. In this field, select an Earning code to be applied to the Holiday Pay.

After a Worked Holiday is generated, any hours worked on this date will automatically be recorded as the earning code you selected in the Default Code box.

Example: If you have a Worked Holiday earning code set to pay at 1.5x the employee's rate, then all hours worked on this date will be paid at the 1.5x rate.

A screenshot of the New Holiday pop-up, with the Name field filled in as "Independence Day", the Date field as "07/04/2025", the Attendance Worked Holiday button checked, and the Default Code drop-down set to "EHol1.5 - Holiday 1.5"

Note: If both Attendance Worked Holiday and Pay Policy Time Off are checked, an employee will receive BOTH the Worked Holiday pay and the Time Off pay if they work on the specified date. If the employee should not receive both pays if they work on that date, select only one of the boxes as is appropriate.

If both are checked and an employee works on the holiday, you would need to cancel the approved holiday request in the Time Off Calendar.