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Maintaining Your Holiday Records

Use your current Holiday Template and Holiday Pay Policy to set up next year's holidays.

Note: If you have yet to set up a holiday template and pay policy, check out Set Up Holiday Pay Policies for Your Time Off Calendar.

Add Holiday for the Upcoming Year
Regenerate Pay Policy
Worked Holiday Setup

 

Add Holidays for the Upcoming Year

IMPORTANT: After making any change to your Holiday Template or Pay Policy, you must regenerate the Pay Policy. 

During each end-of-year process, you should add the upcoming year's holidays to your pay policy.  

  1. Navigate to HR Admin → Time Off Center → Holiday.
  2. Select your Holiday Template (e.g. “Holidays”) by selecting the green Holiday button. This will open the Holiday editing page.
    1. 2025-01-20_15-19-31-PNG
  3. Select Add New in the top right of the Holiday editing page.
    1. 2025-01-20_16-14-32
  4. In the New Holiday pop-up, enter the Holiday Name and Date. The date entered will be the date the holiday hours are applied. For example, if your check date is 07/10/2025 with a pay period from 06/28/2025 to 07/04/2025, then the 07/10/2025 payroll will contain the holiday hours for the 4th of July.
    1. A screenshot of the New Holiday pop-up, with the Name field filled in as "Independence Day", the Date field as "07/04/2025", and the Pay Policy Time Off button checked.
  5. The Attendance Worked Holiday checkbox only applies to Checkwriters clients using Attendance, specifically employees utilizing Time Clock. Please see the Worked Holiday section of our Set Up Holiday Pay Policies for Time Off Calendar to learn more.
  6. The Pay Policy Time Off checkbox is used for dates you would like to pay employees for as a day off. Check this box if you do not expect employees to work on the date you’ve entered.
  7. Select Save when you have finished entering all the appropriate information for the holiday.

Note: If the holiday falls on a weekend and you want to pay out holiday hours for the Friday before or Monday after, you must input the date of that Friday or Monday. 

Once you have individually entered and saved all of your holidays for the year, select Cancel to be brought back to the Holiday Template page.

A screenshot of the Holiday editing page. An arrow points to the "Cancel" button and reads "Finished? Select Cancel to go back to the Holiday Template page. 

 

Regenerate Pay Policy

After updating your holidays, you must regenerate your Pay Policy. Navigate to HR Admin → Time-Off Center → Pay Policy. Then, select Regenerate for the appropriate policy.

A screenshot of the Pay Policy page, highlighting the Regenerate button.

 

Worked Holiday Setup

Worked Holiday is only available for companies using Attendance Time Clock.

More Info: Learn more about how to Set Up Holiday Pay Policies for Time Off Calendar.

Please contact Checkwriters Client Support at support@checkwriters.com for additional assistance.