Set Up Holiday Pay Policies for Time Off Calendar

Your Holiday Pay Policy is a template feature that automatically pays employees during paid or worked holidays.

Create Holiday Template
Set Up Time Off Policy
Assign Employees to Holiday Groups
  - Pay Policy
  - Employee Center: Status
Time Clock Only: Worked Holiday

Create Holiday Template

1. Navigate to HR Admin → Time Off Center → Holiday.
2. Select Add New to start a new Holiday Group.
   
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3. Name your group in the Holiday Group pop-up dialog. Select Save. The group will now appear in the Holiday section.
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4. Select 0 Holidays to open the Holiday Template.
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5. Select Add New to add holiday dates to the template.
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6. In the Holiday pop-up dialog, enter your first holiday's Name and Date. You can also choose to check two boxes. Select the Pay Policy Time Off checkbox to pay employees for a full day off on this holiday. Attendance Worked Holiday is only applicable if your company uses Checkwriters Attendance Time Clock. Select Save.
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7. Repeat Step 6 as many times as need to add all of your company's Holidays for the year. Select Cancel when all of your holidays have been entered.
   
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Set Up Time Off Policy

Set up Time Off Pay Policies to assign to your employees.

1. Navigate to HR Admin → Time Off Center → Pay Policy.
2. Select Add New to start assigning groups.
   
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3. Enter a Policy Name into the appropriate field, e.g. "Full-Time (8 Hours)".
4. In the Holiday Template field, select the template that you wish to be associated with this policy. This corresponds to the template(s) created during Holiday Pay Policy setup. 
5. In the Earning Code field, select the code for this policy to be processed under. This will typically be a "Holiday" code.
6. Select a Begin and End Time for the holiday hours. The total number of hours should equal the number of hours that will be paid out to your employees. For example, 8:00 AM Begin Time to 4:00 PM End Time is 8 hours of pay.
7. Select Save.
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8. Select Regenerate in the row of the Policy you just created. Do not skip this step.  
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Assign Employees to Holiday Groups

After you create your Time Off Policies, you can assign the policies to your employees. This can be done from the Pay Policy screen or from the Employee Center Status page.

Pay Policy

1. Navigate to HR Admin → Time Off Center → Pay Policy.
2. Select  Assignment in the row of the Policy you wish to assign.
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3. Select the employees you wish to assign to the selected Policy.  
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4. Select Save to confirm the assignments. 
5. Select Regenerate in the row of the Policy you just created. Do not skip this step.  
   
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Employee Center: Status 

1. Navigate to HR Admin → Manage Employees → Employee Center → select Edit for the appropriate employee → Status (tab).
2. In the Pay Policy field, select the applicable Holiday Pay Policy. 
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3. Select Save to confirm the assignment. 
4. Select Regenerate in the row of the Policy you just created. Do not skip this step.
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Time Clock Only: Worked Holiday

Holiday Pay Policies can be used to set up certain dates as ‘Worked Holiday’ for employees. When this box is checked, the Default Code field will be enabled.

• Select the code under which this template should be processed. Any hours worked on an "Attendance Worked Holiday" date will automatically be recorded under this code.