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Employee Center: Labor Allocation

The Labor Allocation page is used to automatically split an employee’s labor costs between multiple cost centers.

Navigate to Labor Allocation
Layout
Add or Edit a Labor Allocation

 

Navigate to Labor Allocation

Find the Labor Allocation page by navigating to HR Admin (module) → Manage Employees → Employee Center → select 2024-02-08_16-42-31 Employee → Payroll (tab) → Labor Allocation (tab).

A screenshot of the navigation path to the Labor Allocation page.

 

Layout

The Labor Allocation page lists all Labor Allocations for the selected employee and additional relevant details:

  • View the Total Allocation of all active Labor Allocations.
  • Select Add New to create a new Labor Allocation.
  • Select Grid Options to add additional columns to the Labor Allocations grid.
  • Select Export to export all data shown in the Labor Allocations grid.
  • Select Edit 2024-02-08_16-42-31 to edit an existing Labor Allocation.
  • Select Delete 2025-05-02_13-48-06 to delete an existing Labor Allocation.

A screenshot of the Labor Allocation page.

Best Practice:

When entering Labor Allocation, keep an eye on the Total Allocation indicator. After entering an employee’s Labor Allocation, this indicator should read “Total Allocation: 100.00%”.A screenshot of the Total Allocation percentage.

If the Total Allocation is more than 100.00%, the Total Allocation font will turn red as a warning. Please revise the Labor Allocation entries to bring the total to 100.00%. If the total is left over 100.00%, reporting errors will occur.

 

Add or Edit a Labor Allocation

When you select Add New to create a new Labor Allocation or Edit to edit an existing Labor Allocation, an aside will appear with setup fields.

Important: If an employee does not have Labor Allocation set up, the labor will automatically be 100% allocated to the employee’s Home Cost Center(s). 

A screenshot of the Labor Allocation editing aside.

  • Start Date: Enter the first check date for which you want this Labor Allocation to be active.
  • End Date: Enter the last date for which this Labor Allocation will be applied. If you want this deduction to occur indefinitely, enter “12/31/2100”.
  • Amount: Enter the percentage of the employee’s labor that should be allocated to this Cost Center combination each pay period.
  • Job Code: If you utilize job codes, you can attribute this Labor Allocation to a specific job code for reporting purposes.
  • CC1: Select the primary Cost Center to which this Labor Allocation should be reported.
  • CC2 - CC5: If your company is set up with additional Cost Centers, select the appropriate configuration to allocate the funds as needed.

More Info: Learn more about Departments and Cost Centers.

Note: If needed, the standard labor allocation on this page can be overridden in Payroll Entry as a one-time change to the allocation settings.