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Employee Center: Employee Note

The Employee Note tab of the Employee Center documents employee-specific information relevant to the payroll entry process.

Navigate to Employee Note
Layout
Employee Note in Payroll

Note: The employee will not be able to see this note. This is only visible during payroll entry and on this Employee Center Employee Note tab.

 

Navigate to Employee Note

Find the Employee Note page by navigating to HR Admin (module) → Manage Employees → Employee Center → select 2024-02-08_16-42-31 Employee → Payroll (tab) → Employee Note (tab).

2025-03-17_15-03-12A screenshot of the navigation path to the Employee Note page.

 

Layout

The Employee Note tab consists of three fields:

  • Note: Enter important information that should be referenced during the Payroll Entry process.
  • Show in Pay Entry: Select this checkbox to show the Employee Note during the Payroll Entry process. If this checkbox is not selected, the note will only be visible on this Employee Center tab.
  • Add a Change Reason: Enter a Change Reason, Effective Date, and Note for the change. This Change Reason function is for your record-keeping purposes, as needed.

Select Save after editing the Employee Note.

A screenshot of an example note.

 

Employee Note in Payroll

Upon opening Payroll (module) → Payroll Entry → select batch, this note will appear in an additional pop-up window. 

Important: You must allow pop-ups from Checkwriters (www.checkwriterspayrollhr.com) in your internet browser in order to see the Employee Note pop-up.

A screenshot of the Employee Note pop-up in Payroll.

Tip: You can view current Employee Notes for all employees by creating a report in Reporting (module) → Report Writer.