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      Employee Center: Departments

      The Departments section of the Employee Center manages an employee's home department and cost centers. Position information can also be updated in this section.

      Navigate to Departments
      Layout
        - Home Departments/Cost Center
        - Position Information
      Cost Centers
        - Add New Department/Cost Center Option

      Navigate to Departments

      Find the Departments page by navigating to HR Admin (module)→ Manage Employees → Employee Center → select 2024-02-08_16-42-31 Employee → Information (tab) → Departments (tab).

      A screenshot of the navigation path to the Employee Center Departments tab.

      Layout

      The Departments page is separated into two sections: Home Departments/Cost Center and Position Information.

      A screenshot of the Employee Center Departments tab. 

      Home Departments/Cost Center

      • CC1: Assign an employee’s Home Department/Cost Center 1. This is a mandatory field.

      • CC2: Select applicable Cost Center 2. Options will vary based on company configuration.

      • CC3: Select applicable Cost Center 3. Options will vary based on company configuration.

      • CC4: Select applicable Cost Center 4. Options will vary based on company configuration.

      • CC5: Select applicable Cost Center 5. Options will vary based on company configuration.

      Note: Learn more in the Cost Centers section of this article.

      Position Information

      • Position: The employee’s position. The position field can tie to the EEO Class, Workers Comp, and Pay Grade fields on this page. You can set up a specific position selection to automatically fill out these additional fields by navigating to Company (module) → Company Setup → Positions.

      • Title: The employee’s job title. Titles are for record-keeping purposes only and can be configured by navigating to Company (module) → Company Setup → Other Options → Title Codes (dropdown option).

      Note: Because Positions can be set up to automatically fill out additional fields and Titles are strictly informational, Positions are a stronger option for reporting.

      • Supervisor ID: The employee’s supervisor ID. Supervisor IDs can be configured by navigating to Company (module) → Company Setup → Other Options → Supervisor Codes (dropdown option).

      • Supervisor Name: Name of the supervisor the employee is assigned to.

      • Workers Comp: The employee’s Workers Compensation Code.

      • Tipped: Select the checkbox to indicate that the employee receives tipped wages. 

      • Officer: Select the checkbox to indicate that the employee is an Officer of the company.

      • Overtime Exempt: Select the checkbox to indicate that the employee is exempt from Overtime hours.

      • EEO Class: Classification for the Equal Employment Opportunity (EEO) reporting.

      • EEO Eligible: This checkbox indicates an employee’s EEO eligibility. This checkbox is usually automatically checked.

      • Job Group: Select the job group/type for EEO reporting.

      Note: If you have an employee who works in multiple departments, you can divide their work using the Labor Allocation tab.

      Cost Centers

      Cost Centers define the levels that make up your company. You can rename your Cost Centers to best fit your company’s structure.

      Example: In the example below, the company is set up with three cost center levels: Branch (CC1), Location (CC2), and Department (CC3).

      An example setup of Cost Centers showing three levels: Branch, Location, and Department.

      To rename your Cost Centers, navigate to Company (module) → Company Setup → Departments.

      1. Select the tab of the Cost Center you want to rename.

      2. Select the name of the Cost Center.

      3. In the Cost Center pop-up dialog, edit the fields as needed. Select Save.

      A screenshot of the Company Setup Departments page highlighting the various cost centers and the field where you can rename the cost centers. 

      Add New Department/Cost Center Option

      When assigning an employee to a department/cost center, you must select an option from the drop-down menu. Populate this drop-down menu by navigating to Company (module) → Company Setup → Departments.

      1. Select the Cost Center tab (e.g., Department) to which you wish to add an option.

      2. Select Add New.

      3. Enter an appropriate Code and Description and other applicable information as needed.

      A screenshot of the Company Setup Departments page highlighting the Add New button. 

      Example: If I want to add a new “Accounting” option to my Department Cost Center, I could enter “Acct” in the Code field and “Accounting” in the Description field.