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Employee Center: Auto Pay

The Auto Pay section of the Employee Center is used to enter additional earnings, separate from an employee’s regular pay, to be automatically added to the employee’s paycheck.

Auto Pays can include items such as car allowances and stipends. When Payroll is started, these additional payments will automatically be added to Detail Entry, regardless of whether the employee is receiving any other payments.

Navigate to Auto Pay
Layout
Add or Edit an Auto Pay
Auto Pay vs. Fringe

 

Navigate to Auto Pay

Find the Auto Pay page by navigating to HR Admin (module) → Manage Employees → Employee Center → select 2024-02-08_16-42-31 Employee → Payroll (tab)→ Auto Pay (tab).

A screenshot of the navigation path to the Auto Pay page.

 

Layout

The Auto Pay tab lists all automatic payments assigned to the employee and additional relevant details:

  • Select Add New to create a new Auto Pay.
  • Select Grid Options to add additional columns to the Auto Pay grid.
  • Select Export to export all data shown in the Auto Pay grid.
  • Select Edit 2024-02-08_16-42-31 to edit an existing Auto Pay.
  • Select Delete 2025-05-02_13-48-06 to delete an existing Auto Pay.

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Add or Edit an Auto Pay

When you select Add New to create a new Auto Pay or Edit to edit an existing Auto Pay, the Auto Pay aside will appear with setup fields.

Important: Auto Pays must be added before the Payroll is started. Auto Pays added after the Payroll is started will not go into effect until the next Payroll unless you delete and re-add the employee’s check OR restart the batch. Restarting the batch will clear out ALL entries and changes made in the batch.

A screenshot of the Auto Pay editing aside.

  • Auto Pay: Select an earning code to apply to the Auto Pay.
  • Start Date: Enter the first check date this Auto Pay should be active. This field will automatically default to the next upcoming check date
  • End Date: Enter the last date this Auto Pay should be active. If you want this Auto Pay to occur indefinitely, enter “12/31/2100”.
  • Hours: Enter the number of hours to apply to the Auto Pay, if applicable.
  • Rate: If paying the employee hourly, enter the hourly rate. Any value entered in this field will multiply against the entered Hours to pay out the employee.
  • Amount: Enter the dollar amount that should be paid for the selected earning code. Any value entered in this field will override the Hours and Rate fields.
  • Rate Code: If the employee has additional rates set up, you can select one of these additional rates. Any Hours entered will multiply against this rate code instead of the base rate.
  • Job Code: If you utilize job codes, you can have the Auto Pay be attributed to a specific job code for reporting purposes.
  • Applies Only To Pay Types: Select an option if this Auto Pay should apply to only one specific pay type. When left blank, the Auto Pay will be applied to all check types. This field is typically left blank.
  • Cost Center Dropdowns: Options for these dropdowns will vary based on your company configuration. These dropdowns allow you to assign cost allocation for information/reporting purposes.

 

Auto Pay vs. Fringe

An Auto Pay item will generate a payment for the employee every pay period, even if the employee is not receiving other pay within the payroll. A fringe item will only occur when an employee is paid elsewhere in payroll. The fringe item attaches to an existing payment (hours, salary, etc.). 

More Info: Learn more about Employee Center: Fringe.