--- title: "04/07/2025 Release Notes: Employee Demographics Field Updates" description: These release notes document improvements to the Checkwriters software released on 04/07/2025. --- [Skip to content](https://help.checkwriters.com/knowledge/04/07/2025-release-notes-employee-demographics-field-updates#main-content) English Show submenu for translations ![LG\_Horizontal\_2C\_Pos\_R2-4](https://help.checkwriters.com/hs-fs/hubfs/LG_Horizontal_2C_Pos_R2-4.png?width=240&height=60&name=LG_Horizontal_2C_Pos_R2-4.png) Open main navigation Close main navigation - English Show submenu for translations - [Checkwriters Login](https://www.checkwriterspayrollhr.com/) [Checkwriters Login](https://www.checkwriterspayrollhr.com/) Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [Checkwriters Knowledge Base](https://help.checkwriters.com/knowledge?hsLang=en) 2. [Release Notes](https://help.checkwriters.com/knowledge/release-notes?hsLang=en) 3. [2025 Release Notes](https://help.checkwriters.com/knowledge/release-notes?hsLang=en#2025-release-notes) # 04/07/2025 Release Notes: Employee Demographics Field Updates ## These release notes document improvements to the Checkwriters software released on 04/07/2025. [Overview](https://help.checkwriters.com/knowledge/04/07/2025-release-notes-employee-demographics-field-updates#overview) [Field Name Changes](https://help.checkwriters.com/knowledge/04/07/2025-release-notes-employee-demographics-field-updates#field-name) [Field Location Changes](https://help.checkwriters.com/knowledge/04/07/2025-release-notes-employee-demographics-field-updates#field-location) [Affected Pages](https://help.checkwriters.com/knowledge/04/07/2025-release-notes-employee-demographics-field-updates#affected-pages)   - [HR Admin Module](https://help.checkwriters.com/knowledge/04/07/2025-release-notes-employee-demographics-field-updates#HR-Admin)   - [Payroll Module](https://help.checkwriters.com/knowledge/04/07/2025-release-notes-employee-demographics-field-updates#payroll)   ### Overview We have updated the **Employee Demographics** pages to specify legal and preferred names. Some fields have been renamed and some fields have moved locations within the page.  **Note:** The images used in this release note show the employee demographic changes on the Employee Center Demographics tab. All other affected pages will appear similarly.      ### Field Name Changes The following are field name changes: - The **First Name** field is now called **First Name (legal)**. - The **Last Name** field is now called **Last Name (legal)**. - The **Nickname** field is now called **Preferred Name** - The **SSN** field is now called **Social Security Number (SSN)**. ![A screenshot of the Employee section, highlighting the First Name (legal), Last Name (legal), Preferred Name, and Social Security (SSN) fields.](https://help.checkwriters.com/hs-fs/hubfs/Knowledge%20Base/2025-04-04_12-43-25.png?width=670&height=187&name=2025-04-04_12-43-25.png)     ### Field Location Changes The following fields all moved from the **Additional Info** section to the **Employee** section of the affected pages: - **Salutation** - **Suffix** - **Preferred Name** (previously "Nickname") ![A screenshot of the Employee section, highlighting the Preferred Name, Salutation, and Suffix fields.](https://help.checkwriters.com/hs-fs/hubfs/Knowledge%20Base/2025-04-04_14-00-37.png?width=670&height=187&name=2025-04-04_14-00-37.png)     ### Affected Pages #### HR Admin Module - Manage Employees - Employee Center → select ![2024-02-08\_16-42-31](https://help.checkwriters.com/hs-fs/hubfs/Knowledge%20Base/2024-02-08_16-42-31.png?width=20&height=20&name=2024-02-08_16-42-31.png) Employee → Information (tab) → Demographics (tab) - Demographics (tab) - Hire Employees - Add New Employee - New Hire Center → New Hire Pending → select ![2024-02-08\_16-42-31](https://help.checkwriters.com/hs-fs/hubfs/Knowledge%20Base/2024-02-08_16-42-31.png?width=20&height=20&name=2024-02-08_16-42-31.png) Employee → Information (tab) → Demographics (tab) - New Hire Center → Employer OnBoarding → Onboard → My Info     #### Payroll Module - Edit Employee Info → Employee Center → select ![2024-02-08\_16-42-31](https://help.checkwriters.com/hs-fs/hubfs/Knowledge%20Base/2024-02-08_16-42-31.png?width=20&height=20&name=2024-02-08_16-42-31.png) Employee → Information (tab) → Demographics (tab)   - [Employee Self-Service](https://help.checkwriters.com/knowledge/employee-self-service?hsLang=en#main-content) - [My Dashboard](https://help.checkwriters.com/knowledge/employee-self-service?hsLang=en#my-dashboard) - [My Info](https://help.checkwriters.com/knowledge/employee-self-service?hsLang=en#my-info) - [My Payroll](https://help.checkwriters.com/knowledge/employee-self-service?hsLang=en#my-payroll) - [My Time](https://help.checkwriters.com/knowledge/employee-self-service?hsLang=en#my-time) - [Settings](https://help.checkwriters.com/knowledge/employee-self-service?hsLang=en#settings) - [My Documents](https://help.checkwriters.com/knowledge/employee-self-service?hsLang=en#my-documents) - [HR Admin](https://help.checkwriters.com/knowledge/hr-admin?hsLang=en#main-content) - [Recruit Employees](https://help.checkwriters.com/knowledge/hr-admin?hsLang=en#recruit-employees) - [Hire Employees](https://help.checkwriters.com/knowledge/hr-admin?hsLang=en#hire-employees) - [Manage Employees](https://help.checkwriters.com/knowledge/hr-admin?hsLang=en#manage-employees) - [Compliance](https://help.checkwriters.com/knowledge/hr-admin?hsLang=en#compliance) - [ACA Center](https://help.checkwriters.com/knowledge/hr-admin?hsLang=en#aca-center) - [Communications](https://help.checkwriters.com/knowledge/hr-admin?hsLang=en#communications) - [Document Center](https://help.checkwriters.com/knowledge/hr-admin?hsLang=en#document-center) - [Security Control Center](https://help.checkwriters.com/knowledge/hr-admin?hsLang=en#security-control-center) - [Company](https://help.checkwriters.com/knowledge/company?hsLang=en#main-content) - [Two-Factor Authentication (2FA)](https://help.checkwriters.com/knowledge/company?hsLang=en#two-factor-authentication-2fa) - [Accruals](https://help.checkwriters.com/knowledge/company?hsLang=en#accruals) - [Earnings](https://help.checkwriters.com/knowledge/company?hsLang=en#earnings) - [EE Custom Fields](https://help.checkwriters.com/knowledge/company?hsLang=en#ee-custom-fields) - [Payroll](https://help.checkwriters.com/knowledge/payroll?hsLang=en#main-content) - [Payroll](https://help.checkwriters.com/knowledge/payroll?hsLang=en#payroll) - [Taxes](https://help.checkwriters.com/knowledge/payroll?hsLang=en#taxes) - [Time Management](https://help.checkwriters.com/knowledge/time-management?hsLang=en#main-content) - [Time Management](https://help.checkwriters.com/knowledge/time-management?hsLang=en#time-management) - [Time Off Center](https://help.checkwriters.com/knowledge/time-management?hsLang=en#time-off-center) - [Reporting](https://help.checkwriters.com/knowledge/reporting?hsLang=en#main-content) - [Standard reports](https://help.checkwriters.com/knowledge/reporting?hsLang=en#standard-reports) - [Custom reports](https://help.checkwriters.com/knowledge/reporting?hsLang=en#custom-reports) - [Release Notes](https://help.checkwriters.com/knowledge/release-notes?hsLang=en#main-content) - [2026 Release Notes](https://help.checkwriters.com/knowledge/release-notes?hsLang=en#2026-release-notes) - [2025 Release Notes](https://help.checkwriters.com/knowledge/release-notes?hsLang=en#2025-release-notes) - [2024 Release Notes](https://help.checkwriters.com/knowledge/release-notes?hsLang=en#2024-release-notes) [![Chill listening crop-3](https://help.checkwriters.com/hs-fs/hubfs/Icon_R2.png?width=23&height=24&name=Icon_R2.png "Chill listening crop-3")](http://checkwriters.com) [mailto:email@email.com](mailto:email@email.com) Copyright © 2026, Checkwriters, Inc.